City of Pacific

Chapter 2.38

BOARD OF PARK COMMISSIONERS

Sections

2.38.010          Definitions

2.38.020          Purpose – Created – Composition – Compensation

2.38.030          Terms of Office – Filling Vacancies

2.38.040          Meetings – Officers – Quorum

2.38.050          Duties – Powers

2.38.060          Plans – Budgets

2.38.070          Park Fees – Regulations

2.38.080          Park Fund

 

 

2.38.010          Definitions

For the purpose of this chapter, certain words shall have the following meanings:

 

A.     “Board” means the board of park commissioners

B.     “Park” means an area of land dedicated to public use by the city. This land shall include picnic grounds, play grounds, trails, museums, wildlife sanctuaries and other areas owned by the city for the benefit of the public.

 

 

2.38.020          Purpose – Created – Composition – Compensation

The purpose of the board is to provide the council and the mayor with input on the development, maintenance, and the use of public funds for parks.

 

The board members shall be appointed by the mayor with the consent of the city council.

 

The board shall consist of nine voting members involved in local business, have shown interest in local affairs, or are employed in Pacific. They are residents of the city. However, two non-residents may be allowed to join the board provided they own residential property within the city. Also two positions shall be reserved for youth members who are 16 to 20-years-old and who live in or near the city.

 

Commissioners shall not be compensated for their services.

 

 

2.38.030          Terms of office – Filling Vacancies

Members of the board shall serve a three year term or fill the unexpired term of a person they are replacing.  The youth members have a one year term.  Members of the board may be removed at any time by the mayor with the consent of the council.  If a member is absent three consecutive meetings without permission of the board, such absence will be deemed cause for removal by the council.  Term of office begins on January 1st .  Vacancies will be filled in the same manner in which appointments are made.

 

 

2.38.040          Meetings – Officers – Minutes – Quorum

Each December the board will meet and elect a chairperson and vice-chairperson.

 

A regularly scheduled meeting shall be held once per month as decided by the chairperson.  The vice-chairperson shall preside in the absence of the chairperson.   The chairperson or the vice-chairperson shall provide a brief report to the council once per month.  The chairperson will work with staff of the Community Development department to prepare agendas for each meeting.  Each April the board will make a tour of the parks which will be organized by the staff.  The council shall be invited to join in the tour.  Each June the board shall meet with council at a joint study session to discuss the board’s work plan and other issues. 

 

Minutes of each meeting shall be kept by a designee of the city clerk. These minutes will be kept on file with the clerk. The clerk will ascertain that each of the members of the board and associated city staff will receive a copy of the minutes within one week after each meeting.  Summaries of each board meeting will be prepared by staff and placed on the council consent agenda for approval.

 

A quorum shall consist of a majority of the sitting board members.  A meeting may be cancelled by the chairperson if less than four members are expected to attend or if the board has no business to transact.

 

 

2.38.050          Duties – Powers

The board shall advise the council and mayor regarding development, management, operation, and maintenance of parks.  The council adopts the goals of the board and facilitates their completion.  The board shall perform other duties as requested by the council. 

 

The board shall have no power or authority.

 

 

2.38.060          Plans – Budgets

The scope of the board’s work will be largely defined by the three-year plan for parks. The plan will be presented by the chairperson to the council each September.  The plan will consist of a prioritized list of park funding.

 

Further, an annual budget for parks will be presented to the council by the chairperson each September. The budget will provide guidance to the council in preparing the budget for the tax levy for the operation and maintenance of parks and the acquisition of land and facilities therefor.

 

 

2.38.70            Park fees – Regulations          

The board shall advise the mayor as to the fees for use of parks. The mayor will file the fees with the city clerk.

 

The board will advise the council and mayor as to the regulations of parks. These regulations will then be enforced by the police department.  Violation of these regulations so adopted by the council shall be a violation of this chapter.

 

 

2.38.80            Park Fund

A special fund will be established by the city administrator known as the “Park Fund”.  The fund shall be to receive all fees, fines, and deposits established by the council in this chapter.  This fund will be administered by the city administrator.

 

 

 

 

Ordinance XXXXXXXXXX   Passed XX/XX/2020

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